Information for Recipients

Next steps for HIEP Grant recipients

Award notices are sent via e-mail about six weeks after the HIEP deadline. If you receive an award notice from HIEP, you must complete the following to finalize your award:

1. HIEP Disbursement Information and Award Requirements Form

This form must be signed and submitted at the awards meeting in order for scholarship money to be disbursed to award recipients. Late forms are not accepted and awards will be cancelled if this form is not on file.

Download the HIEP Disbursement Form

2. Awards Meeting

Attend a mandatory awards meeting for all HIEP Grant recipients. The date, time, and place of the meeting will be listed on the award letter.

3. Named Scholarship Awardees

Recipients of the named scholarship awards may be asked to provide further information or to meet with donors to our program. Details will be provided in the award notification letter, if applicable.

4. Post Travel Requirements

Every HIEP Grant recipient is required to submit an essay and at least one photo after their travel abroad. See HIEP Photos & Essays below for guidelines and submission information.

Trip PeriodDue Date
Graduating Seniorsbefore graduation
Winter Break AwardsFebruary 15
Fall AwardsMarch 15
Spring Break AwardsApril 01
Spring AwardsJuly 15
Summer AwardsAugust 15
Academic Year AwardsSeptember 15

HIEP Photos and Essays

All HIEP Grant recipients are required to submit an essay and a photo after their time abroad. The essays and photos are used on our Web site and in other media to promote the Hutton International Experiences Program. Each trip period has a different deadline, see Photo & Essay Deadlines for details.

  • Essay Guidelines
    1. Essay should discuss an experience or experiences you had while abroad
    2. Essay must be 750-1000 words, and in PDF or Word format
    3. If photos are included, please also upload high-resolution versions of the photos in the Photo upload section
    4. Filename must be in the format YYYY-lastName-firstName-city-country.docx
           Example: 2017-Doe-Johnathan-Paris-France.pdf
  • Photo Guidelines
    1. Photo must be a jpeg file (.jpg); high resolution photos are preferred.
    2. Filename must be in the format YYYY-lastName-firstName-city-country-1.jpg
           Example: 2017-Doe-Johnathan-Paris-France-1.jpg
    3. If you upload multiple photos, each file should have a unique number at the end of the filename (e.g. ...France-1.jpg, ...France-2.jpg)
    4. After you upload your photo, you will be asked to provide a description and your email address. The description will be used to create the photo attribution or description text if the photo is used for promotional purposes or on a Hutton Honors College website. If you do not want your photo to be used for these purposes, please indicate that in the description field.
  • Other Media (Optional)

    If you kept a blog, made a YouTube video, filmed a documentary, published an article, or produced some other form of media about your time abroad, you may provide a descriptions and links to online content when uploading your essay and photos.

    Note that any linked content you provide may be featured on a Hutton Honors College website or used in other promotional materials.